VISITOR MANAGEMENT SOLUTION, SecureWorldme.com

Visitor management refers to tracking the usage of a public building or site.By gathering increasing amounts of information, a Visitor Management System can record the usage of the facilities by specific visitors and provide documentation of visitor's whereabouts. For organizations that regularly host events and conferences on-site, the pre-booking feature allows visitors and guests to pre-register their attendance prior to arriving, effectively reducing their check-in time from a 1-2 minute process down to a couple of seconds. With some simple configuration, Visitor Management solutions can be designed to request unique reference numbers as the final stage of a check-in process, making the check-in process even easier.

The final stage of a Visitor Management solutions check-in process is the badge printing. Regardless of whether a visitor pre-registers or completes the check-in on arrival, customised ID badges can be printed in seconds as part of a modern Visitor Management solution. In some cases where Access Control integrations have been made, ID badges can be scanned at control points to gain access to zones that have been configured to grant authorisation. For any future-proof solution on the market, it’s important to consider how well it integrates with other solutions.

VisitHub

Visithub Visitor Management System (VMS) provides a fully integrated comprehensive solution which meets facilities security needs for control, identification, verification, management, and tracking visitor. Visithub is available in several configurations to cater to the varying requirements of different businesses, physical/site location and end user requirements.

Visithub has provided comprehensive live dashboard to check live status of the reception area and if there is more visitors, manager can arrange more team to handle the numbers properly. Additionally, the dashboard offers instant alerts, real-time analytics that empower staff to optimize resource allocation and improve visitor experience significantly. This additional functionality ensures seamless integration with other systems, enhances overall security protocols, and facilitates data-driven decision making with precision.

• Multi-Dimensional System

• Quick check-in

• Pre-defined Visitor Access

• Easily reserve the parking space

Visithub has multiple layer of securities from process to database and has sophisticated tool to enhance security level.

Visithub process the visitors in 3 to 7 seconds. Track frequent visitors easily and fast approval process. Scale-able from stand alone to multiple workstation and multiple locations and geographical area. It also caters multiple tenants in a single building with each tenant accessing their own records

Visitor management refers to tracking the usage of a public building or site. By gathering increasing amounts of information, a Visitor Management System can record the usage of the facilities by specific visitors and provide comprehensive documentation of visitors’ whereabouts. This systematic approach enables facility managers to monitor occupancy, ensure security protocols are met, and maintain a historical record of visitor entries and exits. In addition to standard check-in procedures, these systems can capture detailed visitor profiles that may include identification data, photographs, and even biometric inputs, ensuring a high level of accuracy and reliability in tracking.

For organizations that regularly host events and conferences on-site, the pre-booking feature is a critical enhancement. It allows visitors and guests to pre-register their attendance prior to arriving, effectively reducing their check-in time from a 1-2 minute process down to just a couple of seconds. This not only streamlines operations but also minimizes congestion during peak hours. Furthermore, through customizable configurations, Visitor Management solutions can be designed to request unique reference numbers as the final stage of a check-in process, thereby reinforcing the security and ease of access control.

Beyond these capabilities, advanced visitor management solutions offer additional functionalities that support operational efficiency and enhanced user experience. For instance, real-time analytics can provide administrators with immediate insights into visitor trends and facility usage patterns, enabling proactive adjustments to staffing and resource allocation. Integration with other systems such as security alarms, access control, and facility management software further enhances the ability to respond swiftly to any irregularities or emergencies.

Moreover, the scalability of modern Visitor Management Systems allows organizations to tailor the solution to their specific needs. Whether managing a single entry point or multiple sites across a vast campus, these systems provide a flexible framework that can accommodate growth and adapt to evolving security requirements. With features like digital badges, visitor logs, and regulatory compliance reporting, organizations are equipped to not only enhance security and efficiency but also to generate detailed reports for audits or post-event analyses.

In essence, the integration of advanced Visitor Management Systems into public and private facilities represents a significant step forward in operational management. By automating visitor tracking, reducing check-in times, and providing robust data analytics, these solutions contribute to a more secure, efficient, and user-friendly environment for both hosts and visitors alike.

Contactless Check-in

With our Contactless Check-in feature, visitors can easily check in and check out using their personal mobile phones, eliminating the need to touch the Kiosk or iPad screens. Simply display a QR code at the front desk for visitors to scan, allowing them to input all the required information directly from their devices. This seamless process ensures both safety and convenience.

Key Features:

Auto-fill personal details: For previously registered visitors, saving time during the check-in process.
Arabic page support: Making the process accessible to a wider range of users.
No installation required: Allowing for easy setup and immediate use.

Self-Check-in

Our Self-Check-in system enables both walk-in and pre-booked visitors to check themselves in at the organization using a kiosk. This user-friendly solution offers various options for easy check-in and check-out, ensuring a smooth and efficient experience for visitors. Visitors can also capture their photo, digitally sign Terms and Conditions, print a visitor badge, and drop off any delivery packages—all directly through the kiosk.

Key Features:

Self-check-in and check-out options: For seamless visitor management.
Kiosk screen customization: To align with your company’s brand, colors, and design.
Splash screen when idle: Offering a branded and professional display during periods of inactivity.

Ensuring Compliance with VisitHub

A Visitor Management System (VMS) like VisitHub does more than just track and manage visitor access to your manufacturing facilities. It plays a critical role in helping manufacturers maintain compliance with various industry regulations and standards. The system handles essential tasks like registration, check-in/check-out flows, badge issuance, and more, while ensuring that all compliance requirements are met efficiently and effectively.

Customized Sign-In for Every Visitor Type

VisitHub allows manufacturers to customize the sign-in process for different visitor categories, such as contractors, vendors, clients, and more. This ensures that specific information and documents required by compliance standards are captured for each visitor type. For instance, contractors may need to provide safety certifications or sign non-disclosure agreements (NDAs), while other visitors might be required to watch a safety video before entering the premises. By automating and personalizing the sign-in process, manufacturers can meet industry-specific requirements without hassle.
Digitized Visitor Logs for Potential Audits

VisitHub helps maintain accurate, real-time visitor logs by tracking details and activities during a visitor’s time on the premises. This includes logging entry and exit times, the purpose of the visit, and the individual or department being met. With all necessary information recorded automatically, manufacturers can quickly generate audit-ready reports to ensure ongoing compliance.
Emergency Notification Plans

In alignment with workplace safety standards and emerging laws on workplace violence prevention, VisitHub enables manufacturers to implement effective emergency notification plans. In the event of an emergency, the system can instantly send mass alerts to both employees and visitors with critical details such as the nature of the emergency, evacuation routes, and safety instructions. Many modern VMS solutions also allow for safety confirmation via SMS, email, or mobile apps.
Integrations with Access Control Systems

By integrating with existing access control systems, VisitHub allows for centralized management of entry permissions across the facility. This ensures that access is limited to authorized individuals only, thereby adhering to regulations that require secure entry points to protect both people and sensitive data.

Manufacturers should be aware of key standards such as OSHA requirements, workplace violence prevention mandates, data protection laws like GDPR/CCPA, and other industry-specific regulations.

Regulations and Compliance Standards that Manufacturers Should Monitor

Occupational Safety and Health Administration (OSHA): Sets and enforces workplace safety standards in the U.S. Compliance with OSHA's safety requirements, employee training protocols, and environmental health regulations is essential.
California Senate Bill 553 (SB 553): Mandates the creation of a Workplace Violence Prevention Plan (WVPP) for manufacturers in California, including tailored strategies for prevention, intervention, and employee assistance.
International Traffic in Arms Regulations (ITAR): Governs the export of defense-related technology in the U.S. Manufacturers dealing with defense-related products must register with the Directorate of Defense Trade Controls (DDTC) and enforce strict access control policies.
General Data Protection Regulation (GDPR): Regulates the collection and processing of personal data within the European Union (EU). Manufacturers processing personal data of EU residents must secure explicit consent and implement robust data security measures.
California Consumer Privacy Act (CCPA): Requires transparent data handling practices and mandates that manufacturers respond to data access and deletion requests from California residents.
FDA Food Safety Modernization Act (FSMA): Demands that food manufacturers implement preventive controls across the entire food supply chain, including conducting hazard analysis and maintaining comprehensive records.

Why a Visitor Management System is Crucial for Compliance

With the evolving nature of laws and regulations, manufacturers must continuously adapt their approach to workplace security and compliance. A Visitor Management System like VisitHub plays a pivotal role in ensuring compliance across multiple areas by providing integrated solutions that connect seamlessly with other systems. This approach not only enhances security but also helps businesses remain trusted and compliant with industry standards.

At Secure World, we provide state-of-the-art Visitor Management Solutions like VisitHub, which not only streamline visitor access but also ensure compliance with critical industry standards. Let us help you stay ahead of regulatory challenges and create a safer, more compliant manufacturing environment.